CVARS    K7PG
  The Chehalis Valley
 Amateur Radio Society
A  501(c)(3) Non-profit

      ARRL special service club

of the


Section 1. Membership shall consist of three (3) classes:

  1. Voting member
    1. must hold a valid Amateur Radio license,
    2. must be a voting member to run for and hold office in the Society,
    3. must be current in their dues.
  2. Student member
    1. shall be the same as voting member but must be 18 or younger.
  3. Associate Member
    1. open to all other interested parties,
    2. need not be licensed,
    3. may not run for or hold office or vote in the Society.

Section 2. Membership shall be classified as current when membership dues are paid in full for the current year.

Section 3. Badges are available through CVARS for voting or student members to purchase at cost.


Section 1. Membership dues for the following year shall be assessed by the Executive Board in October each year.

Section 2. Dues shall be set or changed each November by a majority vote of the current members present at a regular membership meeting.

Section 3. Only members who are current in their dues shall have voting privileges.

Executive Board:

Section 1. The Executive Board shall consist of a President, Vice-president, Secretary, Treasurer and 3 at large board members.

Section 2. The President, Vice-president and Secretary shall be elected for a one (1) year term.

Section 3. The Treasurer and at large board members shall be elected for a term of two (2) years.

Section 4. The Treasurer and one at large board member shall be elected on even numbered years. The other two at large board members shall be elected on odd numbered years.

Section 5. The President and Vice-president shall not be eligible to serve more than two consecutive terms in the same office.

Section 6. The Executive Board shall maintain a separate Policies and Procedures document that outlines the operating policies of the Society and duties of each officer.


Section 1. Regular meetings of the Society shall be held monthly at a time and place chosen by the Executive Board.

Section 2. Meetings of the Executive Board shall be at a time and place to be decided by the Executive Board and shall be at a time independent of the regular monthly meeting.

Section 3. The secretary shall submit to the newsletter editor the minutes of the Executive Board meeting in a timely manner so that said minutes can be published and distributed to the club members prior to the next regular Club meeting time.


Section 1. A quorum of the Executive Board shall be no fewer than 4 Executive Board members.

Section 2. Any subject requiring a vote at any meeting requires a simple majority of the members present to pass.


Section 1. At the October meeting of the Executive Board the President shall appoint a nomination committee. Nomination committee shall submit to the newsletter editor a list of nominees and offices in a timely manner to be published before the November meeting. At the November meeting additional nominations may be made by the members at large.

Section 2. The election of new Executive Board members shall take place at the November meeting, with the new Executive Board members taking office in January.

Section 3. The nomination committee shall conduct and oversee the election.


Section 1. The By-laws of the Society may be amended by the submission of the proposed amendment, in writing, to the Executive Board members who will review the proposal as to acceptability of form and validity.

Section 2. The proposed amendment shall then be submitted to the members at the next regular meeting. There will be no action taken on the proposed amendment at this meeting.

Section 3. Written notice of the proposed amendment will be published by posting on the Society’s internet website at least 7 days prior to the next meeting.

Section 4. An affirmative vote of the majority of the members present will be required to adopt the amendment. Absentee ballots received prior to or at this meeting shall also be counted.

Records Retention Policy:

Section 1. The Society shall retain records for the period of their immediate or current use, unless longer retention is necessary for historical reference or to comply with contractual or legal requirements. Records and documents are to be outlined in a separate policy document and include paper and electronic files (including emails).

Revision History:
May 6, 2003
February 2, 2011
March 5, 2014
February 3, 2016

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