CVARS WA7UHD

CVARS  –  The
Chehalis Valley Amateur Radio Society
WA7UHD

ARRL special service club





CVARS Newsletter – January 2015

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CONTENTS

                NEXT MONTH’S MEETING

                CVARS WA7UHD Sunday Night Net Controller Schedule

                JANUARY MEETING MINUTES

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NEXT MONTH’S MEETING

 

When:        Wednesday, February 4, 2015

                      6:45 PM Board Meeting

                      7:00 PM Social Time

                      7:30 PM Program

Where:       Lewis County Fire District 6 Training Room

                      corner of SW 21th St & Jackson Highway

                      Chehalis

Program:   Barbara Southern – “Recently Released NASA Videos”

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CVARS WA7UHD Sunday Night Net Controller Schedule

 

The CVARS WA7UHD Net meets Sunday at 8 PM local time on 145.430 MHz –offset, 110.9 Hz tone. Net controllers are:

 

                January            11    – Eugene O’Neill, AF7JM

                January            18    – James Van Ornum, AE7TF

                January            25    – Barbara Southern, AC7ET

               

                February           1    – Jeff Mayfield, KE7ACE

                February           8    – Bill Harwell, AC7SR

                February         15    –

                February         22    –

 

                March                 1    –

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JANUARY 5 BOARD MEETING MINUTES

 

The Chehalis Valley Amateur Radio Society (CVARS) board meeting at the Denny’s restaurant in Chehalis was called to order at 6:10 PM on January 5, 2015. Present were all of the board members, Linc Haymaker, Eugene O’Neill, Teresa Haymaker, James Van Ornum, Reita Campbell, John Ellingson and Don McDougall, as well as Jim Campbell.

1.       The articles of incorporation (or constitution) and by-laws need to be reviewed and made consistent. A “policy and procedures” document needs to be created to record details not appropriate for inclusion in the articles of incorporation or the by-laws. Teresa Haymaker and James Van Ornum will work on this item.

2.       CVARS will assume the mailing address of the former Baw Faw Repeater Group (BFRG):
PO Box 1281
Chehalis, WA 98532
This is currently a large box. James Van Ornum will check on the availability of a smaller box and the rental rate for the current box size and for a smaller box. And when the box rent is due.

3.       Pros and cons of getting 501(c)(3) status were discussed. We will research the process, pros and cons for a later discussion.

4.       Non-profit registration with the Washington Secretary of State is $10 due the end of March. We need to update the registration with the new board members. Teresa Haymaker will do this.

5.       The vice-president is responsible for the monthly CVARS meeting program. Paying an honorarium, mileage or taking to supper for speakers outside of the area was discussed. It is felt that a maximum of two board members should participate when taking a speaker to supper, and they should pay for their own meal.

6.       Creating an additional non-profit to be doing business as (DBA) Baw Faw Repeater was discussed to permit cashing checks made payable to Baw Faw Repeater. Eugene O’Neill moved and Teresa Haymaker seconded that a Security State Bank DBA account called Baw Faw Repeater be opened under the CVARS account with the same signatories (treasurer and secretary) as the CVARS account. The motion passed unanimously.

7.       James Van Ornum will check if the current CVARS liability insurance covers the Baw Faw repeater.

8.       John Ellingson will chair the 2015 CVARS Swapmeet scheduled for the last Saturday in July (7/25/2015). We discussed whether the amateur license testing should be held as a part of the swapmeet, what location and what time?

9.       The physical maintenance of our two repeaters is chaired by Dick Morrison for the CVARS repeater and Mike Payne for the Baw Faw repeater. This will be confirmed by Linc Haymaker with Dick and Mike.

10.   James Van Ornum will check with Mike Payne whether the site lease with Weyerhaeuser is on a calendar basis, $850 per year, and paid for 2015.

11.   Teresa Haymaker presented a 2014 budget as the starting point for a 2015 budget. We discussed whether dues should be for a calendar year or for twelve months. If for a calendar year, should they be prorated on a monthly, quarterly or half-year basis. This will be revisited by the board.

12.   Club activity chairs:
Lewis County Historic Ride, Saturday before Mother’s Day, Bill Harwell
ARRL Field Day, 4th full weekend in June, Chuck Verdon
CVARS Swapmeet, last Saturday in July 2015, John Ellingson
Christmas Pot-Luck Dinner, first Wednesday in December, we need a volunteer

13.   With respect to the Baw Faw repeater:

a.       Who interfaces with the Western Washington Amateur Relay Association for frequency coordination?

b.      James Van Ornum will check on updating the ARRL Repeater Directory for the Baw Faw entry call sign and affiliation.

c.       We plan to put a Baw Faw page on the CVARS website, to retain the bawfaw.org domain name and have bawfaw.org point to the Baw Faw page. James Van Ornum has an announcement about the merger of the Baw Faw Repeater Group to put on the cvars.org home page once he has possession of a post office box key.

d.      We discussed the need to change the call sign associated with the Baw Faw repeater and the desirability of using WA7UHD for both repeaters. Does Jeff Mayfield wish to continue as the station trustee? The board will revisit this.

14.   The CVARS repeater tower is going to need replacing. The board will discuss options, such as new telephone pole vs. metal tower and location options with Dick Morrison. Also needing continued discussion is implementing remote repeater control.

15.   We reviewed the donations CVARS made in 2014:
$100 to the Fire Dogs Association in appreciation for using the LCFD#6 training room,
$100 to Mary & Gerald Fischer for the CVARS repeater location and electricity,
$200 from CVARS (there was an additional $130 from members) to the Wilse Morgan Memorial ARRL Northwestern Division Scholarship.
Eugene O’Neill moved and James Van Ornum seconded a motion to repeat 2014’s donations and amounts in 2015. The motion passed unanimously.
Jim Pace will be asked to give a short talk about the Wilse Morgan Memorial Scholarship.

16.   James Van Ornum will review the CVARS information present on the ARRL web sites and submit corrections as needed.

17.   The CVARS application for ARRL Special Service Club status was submitted August 2014. It will need to be resubmitted by August 14, 2016.

18.   The board needs to evaluate CVARS’s relationships with other amateur radio group such as Lewis County and Centralia ARES and Lewis County Search and Rescue.

19.   We reviewed the non-elected CVARS positions:
Newsletter editor – James Van Ornum
Refreshments – Reita Campbell with an assist as needed from Linda Morrison
WA7UHD trustee – Jeff Mayfield
CVARS repeater tech lead – Dick Morrison
Baw Faw trustee - ?
Baw Faw repeater tech lead – Mike Payne
CVARS webmaster – James Van Ornum
ARRL VEC coordinator – Bill Harwell
Hearts and Flowers - ? (April Van Dyck has classes on Wednesday evenings this spring, Linc Haymaker will look for a substitute for April)

/s/ James Van Ornum, CVARS Secretary

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JANUARY MEETING MINUTES

 

The January 7, 2015 board meeting was called to order by Linc Haymaker at 1849. Board members present were Linc Haymaker, Eugene O’Neill, James Van Ornum, Teresa Haymaker, Reita Campbell, Don McDougall.

 

Tereasa moved that we accept the January 5, 2015 board meeting minutes as written. Rita seconded the motion. The motion was approved unanimously.

 

Reita reported that the CVARS meeting refreshments had a net income of $6.99 for the period of June 4, 2014 to November 5, 2014.

 

Teresa reported a balance of $4,300 in the club checking account at Security State Bank.

 

The board meeting was adjourned at 1905 by Linc Haymaker.

 

The January 7, 2015 general meeting was called to order by Linc Haymaker at 1930 with the Pledge of Allegiance to the Flag followed by people introducing themselves. The attendance sheets and CVARS Sunday 8PM Net Controller sheet were passed around.

 

It was announced that effective January 1, 2015 the Baw Faw Repeater Group has merged into the Chehalis Valley Amateur Radio Society. The name, location, frequency, offset and tone of the Baw Faw repeater remain the same. The operation of the repeater continues to be supported by donations which may be made at any CVARS membership meeting or mailed to:

Baw Faw Repeater

PO Box 1281

Chehalis, WA 98532

 

It was announced that CVARS has a web site at http://cvars.org/ and a Yahoo mail reflector group at http://groups.yahoo.com/group/cvars. The Yahoo group is a managed membership group.

 

Karen Schessler, KA7CVT, donated her husband Michael’s, KC7HTG (SK), ham equipment to CVARS to loan to newly licensed hams so they can get on the air before purchasing their own equipment. Included are several HF, VHF and UHF transceivers, power supplies and test equipment.

 

An abbreviated version of the January and February ham calendar found at cvars.org was shown.

 

The speaker for the evening was Frank Sebastian, K7FNS, talking about Special Event Communications (amateur and commercial) based on his experiences as Seafair’s Emergency Management Group Committee Chair. Seafair produces 8 major events annually, including Summer Fourth Fireworks Show, Milk Carton Derby, Triathlon, Torchlight FanFest, Parade and Run, Fleet Week, and Seafair Weekend Festival with Hydroplane Race and Air Show. Last year, Seafair produced the 2014 Seahawks Super Bowl Victory Parade. Frank’s job includes planning for appropriate responses to emergencies during these major events. (An interesting “After Action Report” by the City of Seattle for the February 5, 2014 Seattle Seahawks Victory Parade can be found at http://www.seattle.gov/Documents/Departments/Emergency/AfterActionReports/2014/2014-02-05_AAR_Event_SeahawksVictoryParade.pdf )

 

The meeting was adjourned at 2030 after the 50/50 drawing. There were 26 people registering their attendance on the attendance sheets.

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